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Executive Assistant

Cerami is a premier national acoustical, audiovisual, and technology consulting firm that is dedicated to providing technically excellent, responsive client service through a work ethic that expresses expertise, curiosity, empathy, and passionate responsibility. We pride ourselves on being both practical and visionary with a focus on helping our clients make the best decisions for their projects.

Prospective candidates should submit resumes to jobs@ceramiassociates.com

Primary Role:

The Executive Assistant will be responsible for daily support of the Chief Executive Officer. The successful candidate will be experienced and comfortable as the gate-keeper for the flow of work moving through the CEO’s office. The ability to multi-task, meet deadlines, change directions instantly if needed and maintain schedules is essential to this role.   The ideal candidate is resourceful, a good problem solver and extremely organized.

Essential Functions:

  • Manage day-to-day operations of executive’s office; act as the eyes and ears for the CEO in all matters
  • Protect the CEO’s time by acting as a gatekeeper, protecting her from smaller details, that can be handled by her team.
  • Provide administrative support in all aspects of the CEO’s day.
  • Maintain complex calendars, prepare agendas and meeting materials.
  • Arrange meetings and presentations.
  • Prepare complex travel arrangements, including air, land and entertainment.
  • Create and maintain efficient file management and follow up systems for processes.
  • Act as liaison between the executive team, clients, team members, etc.
  • Process expense reports.
  • Create and execute project work (PowerPoint presentations)
  • Represent the CEO in her absence in a professional, effective manner.
  • Assist with personal errands as needed.

Required Skills:

  • Highly organized; works with a high degree of accuracy
  • Excellent communication skills including answering phones
  • Strong multi-tasking skills
  • High level of professionalism
  • Results driven

Education & Experience:

  • Five (5) to Eight (8) years of experience in a professional office environment, ideally supporting a C-level executive.
  • Experience within Professional Services and/or Hospitality industry will be preferred.
  • Highest level of proficiency with Windows/Office required

Cerami & Associates offers competitive salary and benefit packages including medical, 401(k), summer Fridays and other attractive incentives. Career development is encouraged through continuing education and participation in professional organizations.